A tried and tested approach, a flexible framework, all methods and templates
| Intake | Sprint Prep | Sprint Week | Post sprint Plan | Outtake | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Start Up | Set Up | Value Stream Info. | Venue | Stationery | Day 1 Readiness | Day 1 | Day 2 | Day 3 | Day 4 | Day 5 | |||
| Understand scope | Finalize the value stream start and end | Leadership team interviews | Do pre sprint process walkthrough | Has sufficient size (minimum 1500 sq. ft.) | Markers | Set up round tables and chairs | Walkthrough completed | Current state mapped and summarized | Create future state and future state summary | Decision making session | Set up room for final presentation | Review with stakeholders and leadership team | Review with stakeholders and leadership team |
| Complete stakeholder mapping | Identify the value stream owner | Interviews with other key team members | Make high level map of the process | Has sufficient wall space for the putting up current state and future state maps | Masking tape and scotch tape | Assign people to groups/ tables | Photos taken of people in action and artefacts | Walkthrough of current state | Future state walkthrough | Photos taken of people in action and artefacts | Final presentation | Send post event communication to participants | Send post event communication to participants |
| Interviews with stakeholders | Identify the sprint lead | Define measures of success | Collect baseline information | Availability of flipchart and stands | Blue tack / pins | Set up breakout areas | Set up for Day 2 | Photos taken of people in action and artefacts | Experiments | EoD summary: Update sponsors/ leadership team | Photos taken of people in action and artefacts | Send post event communication to core team members | Send post event communication to core team members |
| Create the initial problem statement | Identify the sprint sponsor(s) | Make sprint scope document/ charter | Complete baseline analysis and share | Sound system | Post-it's: 3" x 3"; 4" x 6" | Set up flipchart boards near the tables | EoD summary: Update sponsor/ leadership team | Set up for Day 3 | Photos taken of people in action and artefacts | Set up for Day 5 | Finalize project plan and share | Finalize project plan and share | |
| Do the high level walkthrough | Finalize the core team members | Confirm sprint date | Conduct ethnographic research/ customer interviews | Working projector/ screen | Rolled paper (1m x 25m) | Obtain sponsors Slides for opening | EoD summary: Update sponsors/ leadership team | EoD summary: Update sponsors/ leadership team | Finalize governance plan | Finalize governance plan | |||
| Make list of sprint participants | Send invitations to all participants, decision makers for the sprint | Collect competitor information relevant to the value stream | Lunch / Dinner for participants arranged | Readiness for Gemba (Walkthrough) | Set up for Day 4 | ||||||||
| Finalize the sprint decision makers | Send invitations for the final presentation | Coffee/ Tea breaks with snacks arranged | |||||||||||
| Prepare the sprint deck, take sponsors through it | |||||||||||||
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