How to run Transformation Sprint

Done

Not Done

N/A

Update stakeholder map

Complete leadership interviews

Complete interview with the sponsor(s)

Finish interviews with other key team members

Finalize measures of success

Conduct problem framing session with the sponsors

Finalize the scope document/ charter and circulate

Confirm the date of the sprint

Send invitations to all participants, decision makers for the sprint

Send invitations for the final presentation

Prepare the sprint deck, take sponsors through it

Decide if we need guest a speakers(s)

Invite guest speaker if needed

Set up clear expectations with the sponsor (Esp. on outcomes)

Sprint training alongwith lean concept overview for the sponsor/ key stakeholders/ core team

	Done	Not Done	N/A
Understand scope of thesprint
Complete stakeholder mapping
Meet the key people and understand their perspective and understand their required outcomes
Complete interviews with key stakeholders
Understand and document required outcomes
Create the initial problem statement
Understand the value stream start and end
Define initial measures of success
Do the high level walkthrough
Get the organisation chart

	Done	Not Done	N/A
Finalize agreement on the value stream start and end
Identif y the value stream owner
Identify the sprint lead
Identify the sprint sponsor(s)
Finalize the core team members
Make list of sprint participants
Finalize the sprint decision makers

	Done	Not Done	N/A
Print copies of attendee list
Prepare name tags
Arrange 2 people for video taking
Arrange 2 people for photo taking
Have one primary and one backup laptop
Print certificates
Get momentos/ gifts etc.

	Done	Not Done	N/A
Markers (Black) Markers (Multicoloured)
Masking tape
Scotchtape
Blue tack / pins
Pairs of scissors
Post-its: 3 x 3
Post-its: 4 x 6
Post-its: 6 x 8
Post-it Easel Pads
Spot stickers
A4 printing paper
Rolled paper (1m x 25m)
Peint the posters to set up on the wall

	Done	Not Done	N/A
Conduct ethnographic research
Collect competitor information
Review forms and other templates that customer uses
Collect information on customer complaints
Make the CVM

	Done	Not Done	N/A
Obtained information on the team structure and front line managers
Detailed information on number of people by roles and levels
Obtain information on the performance management

	Done	Not Done	N/A
Send invitations to all participants and relevant teams
Send invitations to decision makers
Send invitations for the final presentation
Send Invitation to the stakeholders
Update sponsor on the confirmed attendance of participants
Block calender of the decion makers
Block leadership teams calenders for the final presentation
Prepare the sprint deck
Circulate the sprint deck
Take sponsors and stakeholders through the sprint deck
Confirm with the guest speaker

	Done	Not Done	N/A
Has sufficient size (minimum 1500 sq. ft.)
Is able to support small breakout groups for 5-6 teams
Has sufficient wall space for the putting up current state and future state maps
Is near office to enable waste walk
Contract signed for venue

	Done	Not Done	N/A
Set up round tables and chairs
Assign people to groups/ tables
Put up posters and other information on the walls
Set up breakout areas
Set up flipchart boards near the tables
Label parts of the room

	Done	Not Done	N/A
Got sponsors slides for opening
Got other opening presentations from stakeholders/ leadership team
Print process information for display
Facilitation slides loaded on the laptop
Check backup facilitation laptop
Upload sprint deck on the facilitation and the backup laptop
Prepare ice breaker activites for each day

	Done	Not Done	N/A
Location Identified and on-site team informed (time, approach and expectations)
Transport from venue to walkthrough locations
Split up of Sprint participants for walkthrough
Walkthrough handout printed for all participants
Key learning concepts handouts printed for all participants
Prepare team documentaion template

	Done	Not Done	N/A
Speak to sponsor and key stakeholders and take them through the key findings, scope, expectations etc.)
Confirm and clarify clear expectations with the sponsor (Esp. on outcomes)
Clarify the role that the sponsor needs to play
Talk to all decision makers and clarify what they need to do and Why
Tell the core team members what their role in the sprint is
Do a quick dry run of the slides with the core team

	Done	Not Done	N/A
Opening slides
Orientation slides
Concept training
Walkthrough training
Walkthorugh completed
Photos taken of people in action
Photos taken of artefacts
Set up room for day 2
EoD summary: Update sponsors/ leadership team
Set up rolled paper on the walls

	Done	Not Done	N/A
Make sprint A3
Make sprint summary deck
Review summary deck with Stakeholders
Review summary deck with leadership team
Communication to participants
Communication to core team members
Communication to walkthrough teams
Project planning 1 day workshop
Finalized project plan
Share and get agreement on the project plan /td>
Agree on involvement in implementation
Finalize the next steps
Shedule the governance plan in calenders
Complete the sprint discovery documentation
Create the final sprint detailed report

	Done	Not Done	N/A
Sprint retprospective with the sponsor(s) and stakeholders
Quantify the benefits in detail (with finance if needed)
Outtake session with the sponsors and stakeholders
High level roadmap of future state of vaue stream and future sprints